Administrative Officer / Personal Assistant at Vitalvida
Vitalvida, a growing healthcare provider in Lekki Phase 1, is seeking a highly competent and dependable individual to join our team as an Administrative Officer / Personal Assistant. This role requires someone with excellent administrative skills, the ability to handle confidential information, and a strong work ethic. As a small business, you will play a crucial role in supporting various administrative tasks and assisting the management team.
Provide comprehensive administrative support to the management team, including calendar management, scheduling appointments, and organizing meetings.
Assist with basic bookkeeping tasks, such as expense tracking, invoice management, and financial record keeping.
Handle sensitive information with utmost confidentiality and professionalism.
Manage general office operations, including maintaining office supplies, coordinating maintenance and repairs, and ensuring a tidy and organized work environment.
Assist in drafting and editing internal and external communications, such as emails, memos, and reports.
Coordinate travel arrangements and accommodations for staff members as required.
Perform basic HR functions, such as maintaining employee records, tracking attendance, and assisting with employee onboarding and off boarding processes.
Support the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.
Assist in organizing company events, team-building activities, and employee recognition initiatives.
Undertake ad-hoc projects and tasks as assigned by the management team.
Proven experience as an Administrative Officer, Personal Assistant, or similar role.
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Discretion and ability to handle confidential information with integrity.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
Attention to detail and problem-solving abilities.
Ability to work independently with minimal supervision.
High level of trustworthiness and reliability.
Relevant certification or degree in Business Administration or a related field is preferred.